Keibu Kan
JSKA UK
policy
Data
Protection Policy
|
The Data Protection Act 1998 The Data Protection Act 1998 set rules
for processing personal information and applies to structured paper records
as well as data held on computers. With the Freedom of Information Act 2000
which came into force on 1 January 2005, the provisions of the Data
Protection Act 1998 will apply to all records, including those structured
other than by reference to the data subject, and
completely unstructured files. Keibu Kan Use and Storage of Data The Data Protection Act states that those
who record and process personal information must be open about how the
information is used and must follow the principles of ‘good information
handling’. These principles state that data must be: 1. Fairly and lawfully
processed 2. Processed for limited
purposes 3. Adequate, relevant and
not excessive 4. Accurate 5. Not kept for longer
than is necessary 6. Processed in line with
your rights 7. Secure with pass word
to PC 8. Personal data will not
be transferred outside the European Economic Area unless that country
provides a adequate level of protection By law, data controllers, including Keibu
Kan, have to keep to these principles. If you believe in any way that Keibu Kan
is not processing your personal data in accordance with these principles,
please contact Keibu Kan Records Manager , at any of the dojos or by email to
sensei@keibukan.com How does Keibu Kan collect data? There are several means by which Keibu
Kan collects personally identifiable data, for example: ·
Through a recruitment application form ·
Acceptance for inclusion on a mailing
list or database ·
For research, surveys or monitoring
purposes ·
By entering into email or telephone
correspondence with an employee of Keibu Kan ·
Through obtaining information for HR
records All personally identifiable information
provided to Keibu Kan is processed in accordance with the principles of the
Data Protection Act 1998. Is information passed to third parties? It is Keibu Kan policy to only disclose
information to third parties if explicitly required to do so by United
Kingdom Law or to instructors in an emergency. Keibu Kan will obtain your consent before
passing on any information to any third parties. Keibu Kan does not collect or compile
personally identifying information for dissemination or sale to external
parties for marketing purposes or host mailings on behalf of third parties How do I make a subject access request? Individuals wishing to access their
personal information should submit a request in accordance with the following
notes: 1. Make your request, in writing, to the
Records Manager. 2. The request should include details and
provide documented evidence of who you are (e.g.
driving licence, passport, birth certificate). You should also provide as
much detail as possible regarding the information you wish to access (e.g.
where and by whom information is believed to be held, specific details of
information required etc). 3. You are not required to state WHY you
wish to access the information: the details we require are merely those that
will aid the efficient location and retrieval of information. 4. Keibu Kan adopts a general policy of
openness in terms of allowing individuals access to their personal
information and wherever possible we aim to waive the £10 administration fee
(permitted under the Data Protection Act 1998). 5. Once the Records Manager receives a
Subject Access Request, all efforts will be made to fully comply within 40
days. In any event, you will receive all the information that has been
located and can be released within 40 days and an explanation for any
information that cannot be provided at that time. The records manager for 2010 is Stevan
Harrison. sensei@keibukan.com |
Students may use the above for their own use. Reproduction of the documents in part or in full are not permitted without consent of Keibu Kan.